Everyone knows the importance of running an efficient business. Small businesses know this better than most because of their limited resources that must be used as wisely as possible.

No matter what the size of your business, however, efficiency is always a good thing. It leads to higher productivity and increased profits. Although it is easy to talk about creating an efficient workplace, implementing one is much more difficult. What follows are seven ways a business can ensure it is always running at peak efficiency.

1. Make communication count. Nothing slows down workflow more than miscommunication. Miscommunication also means work has to be redone—wasting even more time. Before any project or task is assigned, employees should have a clearly defined plan of action which includes who is responsible for each task.

2. Update technology. It may cost a little more at the outset but investing in the latest and best technology will pay for itself over and over. When you cut corners on technology you will experience slow response times, problems with data, and a variety of other issues.

3. Meet less. Unless a meeting has a clearly defined (and necessary) goal, don’t hold it. Often sending out a detailed email can eliminate the need to gather a number of employees in one room. It doesn’t take a math wizard to figure out how many hours a business wastes each year holding unproductive meetings.

4. Talk to one another more. Have you ever sent several emails back and forth to a coworker sitting down the hall? We all have. While email and instant chats have their place, many times an issue or question is resolved much faster by picking up the phone or popping into a colleague’s office for five minutes.

5. Go green. When you go paperless, you will save more than money. The speed at which you can share work-related information and other important data improves drastically, as well. You should also request that those you do business with—your bank and vendors, for example—send statements and invoices electronically.

6. Allow employees to telecommute. Many businesses are leery of embracing the remote employee but studies show that people who work from home are actually more productive than those who come into the office each day. This can be attributed to a wide range of factors including the fact that working from home is often quieter than working in a busy office, there are less distractions and two-thirds of people who work from home report working longer hours.

7. Put your money where your mouth is. If you are really committed to running an efficient business, consider rewarding employees who come up with innovative ideas to make your workplace more streamlined.

Making your small business as efficient as possible is critical to its success. The key is to gradually implement procedures that will help you to get the most out of your people and processes.

No one goes out of their way to lose a client. However, it is surprisingly easier than you might think. What’s worse, you may be undermining yourself without even knowing it.

If you want to keep your clients (and unless you have a really troublesome client, we know that you do), it is important that you avoid certain behaviors that you may not even realize are driving customers away. Here are the five biggest customer faux pas:

1. Talk about yourself (all the time). Sure you want your customers to know what a great business you have but it is much more important that you concentrate on their business and what they want and need from you.

2. Communicate exclusively by email (unless that is what they want). It is important that you communicate with clients in the manner that they prefer. However, if you don’t ask and only use email, most customers will pick up on the fact that you are avoiding taking the time to have a real conversation with them. Picking up the phone and meeting them face-to-face shows that you value them enough to take time out of your busy day to talk with them.

3. Only get in touch with them when you want their money. Nothing will alienate clients faster than only approaching them when it’s time for them to pay a bill or when you want to sell them a new product or service. Avoid this pitfall by periodically checking in to see how business is going or pass along something you read that might be of interest to him or her.

4. Always be billing. If you bill clients every time they call you, you can bet they won’t reach out to you very often. And soon they won’t reach out to you at all! While you should be paid for your time, don’t go overboard. Instead, see these communications as ways to build a personal and professional relationship—something that is sure to pay off in the long run.

5. Ignore problems. Ignoring problems that have already occurred or that may occur, is an excellent way to lose a client. Clients are surprisingly understanding if something goes wrong provided you take responsibility for it or alert them to it beforehand. While it is a difficult conversation to have, it always pays off. It also helps to build trust.

We all get busy. However, if you don’t treat clients the way they deserve, they probably won’t be your clients for very long.

a-step-by-step-guide-to-creating-a-compelling-infographic

Infographics are all the rage these days and it is easy to understand why. The simplicity and straightforward nature of this marketing technique make it appealing to consumers and marketers alike.

Infographics work on a variety of levels and are perfect for today’s online marketplace where visuals are often preferred over long, complicated copy. Infographics are an outstanding way to get your point across without losing the attention of an individual who doesn’t have the time or interest in digesting a large block of copy.

Unfortunately, sometimes creating the simplest things can take the most time and effort. One of the reasons it can be difficult to develop an effective infographic is that there are so many options available. These options include everything from charts, graphics, color schemes, illustrations and more.

What follows is a (somewhat) step-by-step guide to the creating the perfect graphic but is no by no means all-inclusive. The free-form nature of infographics means that you can—and should—add your own personal touches.

Step #1: Pick a Theme

Before you begin creating your infographic you must decide what you want it to communicate to your target audience. What are the most important points you want to emphasize and how are those points best conveyed in a visual way?

Step #2: Write a Compelling Headline

Without an interesting or catchy headline, no one is going to bother looking at the rest of your infographic.

Step #3: Develop a Simple Design

If your infographic is too crowded or visually overpowering it will turn people off. Avoid copy overload and don’t use too many colors, instead opt for a few powerful, contrasting ones. And never forget that blank space is your friend!

Step #4: Remember that Simple Doesn’t Equal Boring.

You can have a simple design and still add small, impactful details. Infographic on pet food? Add some cute paw prints, for example.

Step #5: Cite Your Sources

If you are using data or statistics, make sure to note where you found that information. This adds credibility to your infographic and lets people know that it is more than just a pretty face!

Even the most well thought out and expertly designed infographic won’t do a thing for your business if you don’t heavily promote it and encourage people to like and share it! Make sure you publish it on a variety of platforms to garner it the attention it deserves!

Finally, monitor how often your infographic is being viewed and shared. If it isn’t getting the response you had hoped for, keep tweaking it until it does. If it still isn’t making an impact you may have to go back to the drawing board.

the-secret-to-getting-noticed-on-social-media

Social media marketing is all the rage these days. And with good reason. Marketing on social media has been shown to have a much higher lead-to-close rate than outbound marketing. It also is a great way to get your brand the attention it deserves.

If you are considering using social media to market your products or services, you are not alone. Over 50 percent of businesses are taking advantage of social media marketing and this number is expected to grow.

Of course, the popularity of social media marketing means that many businesses are using the same techniques. The result is a social media marketplace saturated with the same old same old. If you are looking for new and different ways to use social media to market your brand, product or service, we’ve got some creative ways to stand out among the crowd:

  • Hand it over: If you have one person handling your social media posts, consider guest posters such as a customer or another employee. When different people post to your account they offer another perspective which can be refreshing.
  • Hashtag it: Encourage satisfied customers to share the good news about your business with a hashtag you have created for just that purpose.
  • Say cheese: Give customers a behind the scenes look at your business by posting pictures of what goes on behind the scenes at your business./li>
  • Ask others to say cheese. Ask customers to post pictures of themselves using your product or service or anything else related to your brand.
  • Play some games: Caption contests or trivia questions are great ways to engage customers. Give the winner of these contests a gift certificate or some other prize. The chance of winning something is sure to increase engagement.
  • Make a difference: Support a local charity and encourage your followers to get involved. A diaper drive for a local shelter or a dog wash to raise money for the local humane society are examples.
  • Ask questions: Surveys and polls are an excellent way to engage with customers and prospects. Create surveys around specific events or holidays. Ask followers to respond with their favorite type of Halloween candy or a must-have side dish at Thanksgiving. The key is to make it light and fun.
  • Share some stats: Readers love statistics. What’s best, when those stats confirm something one of your follower believes, that follower is likely to share it—driving more traffic to your site. Top 10 lists are another way to share stats.

The best part about social media marketing is that you don’t have to sink a ton of money into it for it to be successful. Likewise, if a particular tactic isn’t working, you aren’t out a great deal of money. In the end, the key to social media marketing success is standing out from the crowd.

its-never-too-early-to-start-planning-your-holiday-social-media-strategy

The kids are back in school and Halloween is still weeks away but if you own a business that relies on holiday sales, it’s time to start thinking about the most wonderful time of the year. Otherwise it might not be wonderful at all.

Many small businesses wonder how they can stand out among the many extravagant marketing campaigns that are rolled out ahead of the holiday shopping season. Thankfully, social media allows these businesses to garner the attention of their customers and prospects without breaking the bank.

If you have not started putting together your holiday social media strategy, now is the time. Here are some things to keep in mind as you build this strategy:

  • Less is more. When you try to post on every platform out there, you will find yourself unable to do any of them right. Instead, focus on a few social media platforms that you know your customers frequent and concentrate your efforts on the visitors to these sites.
  • Focus on followers. Offer special deals that are only available to your social media followers. This encourages followers to share your deals with friends and family. This creates a buzz around your social media sites that will allow you to gain followers and get your brand noticed.
  • Ship for free. With people spending so much money over the holidays, they are always on the lookout for ways to save. When surveyed, almost 50 percent of consumers said that free shipping plays a significant factor in whether or not they make a purchase. Consider offering free shipping codes to social media followers or use social media to advertise free shipping offers.
  • Get personal. Facebook allows you to use its targeting features to reach a specific demographic. You can target your social media messages to reflect a particular age group or geographical area, for example.

Of course, no matter how effective your social media strategy is at garnering attention for your brand, none of it will matter if you don’t back it up with superior customer service. The holidays can be an especially hectic and stressful time of year for consumers. When you are there for them—responding quickly when they have a problem or question—they won’t soon forget. The result? Happy holiday shoppers that remain loyal long after the season is over.